In continuation of Syracuse University’s Flexible Work and Sustainability Initiative, Chancellor and President Nancy Cantor has approved “Green Days” for the 2011-2012 fiscal year. Accordingly, the University will be operating under its Green Days format for the Winter Break period Dec. 26, 2011, through Jan. 2, 2012 (returning to regular operation on Tuesday, Jan. 3, 2012). In addition to the regular University holidays of Dec. 26, 27, 28 and Jan. 2, the following days have been designated as paid “Green Days”: Dec. 29, 30.
In developing this sustainable initiative, the University continues toward its effective and efficient plan to ensure a healthy and sustainable lifestyle, as part of the American College and University Presidents Climate Commitment, which Chancellor Cantor signed in 2007, and the University’s Climate Action Plan.
Units providing essential services that will remain operational during the Winter Break include Public Safety and Physical Plant and Maintenance. Some facilities will be operational at reduced hours. All buildings on campus will be on a reduced-occupancy schedule, and temperatures in most will be set at 60 degrees.
Services during Winter Break Green Days
ADMISSIONS and ADMISSIONS PROCESSING
Admissions Office and Admissions Processing (Skytop Building) are closed during the Winter Break.
The University Bookstore Textbook Department will be fully staffed from 8:30 a.m.– 4 p.m. Tuesday, Dec. 27 through Friday, Dec. 30 and available to faculty needing to place orders for textbooks and course materials for the spring semester. The Textbook Department can be reached by telephone at 443-9901, e-mail at textbook@syr.edu, or online at http://bookstore.syr.edu.
In addition, Hawkins Warehouse and Schine Student Center Receiving areas will be open and staffed to receive and process textbook and course materials deliveries. Hawkins receiving staff can be reached at 443-1611. Schine receiving staff can be reached at 443-1664.
The Bookstore locations will be closed for sales. Online orders may be placed at http://bookstore.syr.edu/.
Bookstore administration can be reached by phone at 443-9900 or e-mail at bookstor@syr.edu.
Starting at 5 p.m., Friday, Dec. 23, and running through Monday, Jan. 2, all University buildings will operate on a reduced occupancy schedule.
• All academic and administrative buildings will be locked or closed during the period.
• Building temperatures will be set back to 60 degrees, unless prior arrangements have been made.
Request for Building Access:
If you require your building to be open over the Winter Break/Green Days period, please place a request with your building coordinator, noting the specific dates and times. Requests should be made by 5 p.m., Friday, Dec. 16. (Note that faculty and staff will be able to access buildings by swiping their SU ID cards, as normal when the building is locked.)
Request for Adjustments to Temperature and Lighting:
Deans, directors and department heads may submit a detailed request for adjustments to temperature and lighting during the Winter Break/Green Days period. Please review the University's temperature guidelines, which can be found at http://essm.syr.edu/html/temp_access.html. We ask that requests be made using the online form at http://essm.syr.edu/scheduling/ by 5 p.m., Friday, Dec. 16. Requests will be reviewed by the executive vice president and chief financial officer, or the Office of the Provost.
Important: Buildings Not Included in Green Days Reduced Occupancy Schedule
Due to academic and research needs, the following buildings will be excluded from the temperature setback, and will remain on normal access, temperature and lighting settings:
• Bowne Hall
• Center for Science and Technology
• E.S. Bird Library — Operating hours are listed on the Library website at http://library.syr.edu/hours/?session=8.
• JPMorgan Chase Technology Center, Lyman Hall
• Life Sciences Complex
• Link Hall
• Physics Building
The Bursar’s Office will be closed. Student account payments may be made by credit or debit card or via EFT through MySlice. Information about payment options can be found here: http://comptroller.syr.edu/html/payment_bursar.htm.
Questions may be directed via e-mail to the Bursar's Office at bursar@syr.edu.
Beginning Monday, Dec. 19, shuttle service will operate on a reduced schedule until the conclusion of Winter Break, resuming full service on Tuesday, Jan. 17. For schedule updates, visit http://parking.syr.edu.
There will be no shuttle service from Saturday, Dec. 24 through Monday, Jan. 2.
If urgent, on-call staff can be contacted through the Department of Public Safety at 443-2224
CAMPUS PLANNING, DESIGN, AND CONSTRUCTION
The Office of Campus Planning, Design, and Construction will be closed. For questions or assistance, please contact Chuck Bucci at 315-436-1526 or Rex Giardine at 315-345-6588. To view a list of current projects during Green Days and Winter Break, visit http://cpdc.syr.edu/CPDC/uploads/GreenDays2011Projects.pdf.
Friday, Dec. 23: 8:30 a.m. to 4:30 p.m.
Dec. 24-26: Closed
Tuesday, Dec. 27: 8:30 a.m. to 4:30 p.m.
Wednesday, Dec. 28: 8:30 a.m. through conclusion of men's basketball game
Thursday, Dec. 29: 8:30 a.m. through conclusion of women's basketball game
Friday, Dec. 30: Closed
Saturday, Dec. 31: 10 a.m. through conclusion of women's basketball game
Sunday, Jan. 1: Closed
Monday, Jan. 2: Closed
CASH OPERATIONS (Archbold and Schine Student Center)
The Cash Operations offices at Archbold and the Schine Student Center will be closed. For questions, please call 443-2474 or contact us by email at treasoff@syr.edu. Any requests for the Treasurer’s Office of an urgent nature should be directed to Scott Kemp at 391-7293.
Custodial Services will be provided, on a reduced basis, in academic and administrative buildings. If assistance is needed, call 443-1234.
Materials Distribution will be accepting deliveries from outside carriers. Arrangements for deliveries to University departments can be requested by contacting Materials Distribution at 443-2446.
The Purchasing and Real Estate Department, based on department-submitted instructions, will make arrangements for UPS and FedEx deliveries to those departments. Departments for which staff will be working in locked buildings will need to contact the Purchasing and Real Estate Department to coordinate delivery instructions. If your department has a specific request pertaining to UPS or FedEx deliveries, contact Sarah Michaels in Purchasing at 443-1946 or Purchase@syr.edu to make delivery arrangements. Please provide the days that the office will be staffed, the normal delivery location and the temporary delivery location.
DISABILITY BENEFITS AND WORKERS' COMPENSATION BENEFIT PAYMENTS
Disability Benefits and/or Workers' Compensation benefits checks will be processed in advance. All Disability Benefits checks will be processed through the payroll system, and the checks will be mailed to the employee's home address by the Payroll Department during the week of Dec. 26. All Workers' Compensation checks will be processed in advance (for days through Jan. 4) and mailed on Dec. 23 to the employee's home address. All employees on Disability and/or Workers' Compensation will be notified in advance of the holiday distribution of checks. For assistance, contact Linda Egerbrecht at legrebre@syr.edu or by cell phone 440-8762.
The Tennis Club will open Dec. 23 from 7:30 a.m. to 9 p.m.; Dec. 24 from 8 a.m. to 1 p.m.; closed Dec. 25; open Dec. 26-30 from 7:30 a.m. to 9 p.m.; Dec. 31 from 8 a.m. to 3 p.m.; Jan. 1 from 10 a.m. to 4 p.m.; returning to normal hours on Jan. 2. Call 446-2323 for court times and reservations.
The Banquet Sales Office will not be staffed during Green Days.
Appointments are available by calling 446-4555, ext. 209.
The Golf Shop will be open Dec. 23 from 9 a.m. to 4 p.m.; closed on Dec. 24 to Dec. 27; open from 9 a.m. to 4 p.m. on Dec. 28, 29, and 30; closed on Dec. 31st. The Golf Shop will be closed Jan 1 and 2; open from 9 a.m. to 4 p.m. on Jan. 3. The golf shop may be reached at 446-5580. The Restaurant will be closed.
The Business and Management Offices will be closed.
ENERGY SYSTEMS AND SUSTAINABILITY MANAGEMENT
The Energy Management Operations Center is staffed 24/7. For building systems scheduling questions or concerns, please call 443-1535.
For building access issues, contac the Department of Public Safety at 443-2224.
ENVIRONMENTAL HEALTH & SAFETY SERVICES OFFICE
The Environmental Health & Safety Services Office will have on-call staff available to assist in the event of an environmental incident, chemical spill, radiation incident, biological materials incident, petroleum spill, etc., during the Winter Break/Green Days period. Environmental Health on-call staff can be contacted through the Department of Public Safety at 443-2224. Safety Services will be staffed and will provide emergency response if necessary. If assistance is needed, call 443-5474.
Financial Aid Office is closed during the Winter Break.
Food Services will be open for athletic and special events as scheduling dictates.
Health Services facility closed during Winter Break; 24-hour on-call service available through answering service at 443-9005.
HOUSING AND FOOD SERVICES MAINTENANCE (FixIt )
For issues pertaining to Housing and Food Services Maintenance, call the FixIt number (443-4948).
HOUSING, MEAL PLAN AND ID CARD SERVICE CENTERS
The Housing, Meal Plan & ID Card Service Centers at 206 Steele Hall and 210 Goldstein Student Center will be closed. Staff will monitor the Housing e-mail account and voice mail and will respond to emergency concerns only. If you have an emergency that requires immediate attention, contact the Department of Public Safety at 443-2224.
The Office of Human Resources will be closed on University Holidays: Dec. 26-28 and Jan. 2.
On Dec. 29 and 30, this year's designated "Green Days," the office will be available to employees through the HR Service Center by calling and leaving a message at 443-4042, or by email at hrservic@syr.edu. This voice and email service will be checked twice daily on Green Days, and emergencies will be addressed promptly.
The HR office will return to normal business hours Jan. 3 at 8:30 a.m.
ITS will be monitoring computing and network services throughout the Winter Break and will respond appropriately if system-wide problems occur.
During Winter Break assistance is available from an ITS support staff member by calling 443-2677 or by e-mailing help@syr.edu as follows:
• Dec. 26 - 28 from 8 a.m. to 4:30 p.m.
• Dec. 29 - 30 from 10 a.m. to 4 p.m.
• Dec. 31 - Jan. 2 Call 443-2677 and follow prompts to leave a message
• Jan. 3 - 6 from 10 a.m. to 5 p.m.
• Jan. 7 - 8 Call 443-2677 and follow prompts to leave a message
• Jan. 9 - 13 from 10 a.m. to 5 p.m.
• Jan. 14 - 15 from 12 p.m. to 6 p.m.
• Jan. 16 from 8 a.m. to 5 p.m.
At all other times, problems with ITS-supported computing and network services can be reported by calling 443-2677 and following the prompts, or by e-mailing help@syr.edu. If appropriate, an ITS support staff member will get back to you.
The ITS walk-in Service Center in Room 1-227 of the Center for Science and Technology will operate as follows:
• Open on Dec. 22 – 23 from 10 a.m. to 5 p.m.
• Closed Dec. 24 – Jan. 2
• Open on Jan. 3 to Jan. 6 (10 a.m. to 5 p.m., Monday–Friday)
• Closed Jan. 7 - 8
• Open on Jan. 9 to Jan. 13 (10 a.m. to 5 p.m., Monday–Friday)
• Open on Jan. 14 - Jan. 15 (noon to 6 p.m.)
The Service Center will resume regular business hours on Monday, Jan. 16.
The Administrative Computing Services (ACS) Help Desk (formally the ECM Help Desk) will be providing computing support from 8:30 a.m. to 5 p.m. on Green Days, Dec. 29 - 30. Please call 443-4363 or e-mail acshelp@syr.edu if you require assistance during this time. Please note that ACS walk-ups will not be available. You must call or e-mail for support.
Bird Library will be open from 10 a.m.-6 p.m. Tuesday, Dec. 27 through Friday, Dec. 30. All branch libraries will be closed for this period. All libraries will be closed from Saturday, Dec. 24 through Monday, Dec. 26, and from Saturday, Dec. 31 through Monday, Jan. 2, 2012. For a listing of Library hours, visit: http://library.syr.edu/hours/?session=8.
Mail delivery and pick up will be provided to departments requesting service. Arrangements for service can be requested by contacting Mail Services at 443-2803.
Maintenance requests for academic and administrative buildings can be made by contacting Physical Plant at 443-1234. Maintenance requests for residence halls, dining facilities, or South Campus apartments can be made by contacting FixIt at 443-4948.
The Office of News Services voice mail (443-3784) will be monitored regularly over the Winter Break. For an immediate concern, call the Department of Public Safety at 443-2224 or e-mail Sara Miller at semortim@syr.edu.
Weekly Pay Immediately Prior to Winter Break
Weekly pay for the work week ending December 14, 2011 will be paid on Wednesday, December 21, 2011.
Paper paychecks will be delivered to departments for pick up/distribution on December 21, 2011; direct deposit will be available to individual's accounts.
Paychecks for December 21, 2011 that are not picked up in departments by December 23, 2011 will be kept in departments for pick up/distribution on Tuesday, January 3, 2012. Departments must ensure that these paychecks are secured in locked locations until that date.
Weekly and Semi-Monthly Pay During Winter Break
Pay for the work week ending December 21, 2011 will be paid on Wednesday, December 28, 2011. The semi-monthly period ending December 31 will be paid on Friday, December 30, 2011. This is the last paycheck of the calendar year 2011 Form W-2 reporting period.
Employees who have not signed up for direct deposit and will therefore receive a paper paycheck should ensure their permanent address is accurate by going to MySlice under Personal Services, View/Update Addresses. Any changes must be made by December 22, 2011. Paper paychecks, which will be dated December 28 or 30, 2011, will be mailed via U.S. Postal Service to be received on or before December 28 or 30, 2011.
Direct deposit for the December 28 or 30 paydays will be available in individuals' accounts on Wednesday, December 28, 2011 or Friday, December 30, 2011. Payments by Direct Deposit can be viewed at any time on MySlice under Employee Services, HR/Payroll, View My Paycheck.
Weekly Pay Immediately After Winter Break
Pay for the work week ending December 28, 2011 will be paid on Wednesday, January 4, 2012. This is the first check of the calendar year 2012 Form W-2 reporting period.
Paper paychecks will be delivered to departments for distribution; direct deposit will be made to account(s).
Weekly Payroll Deadlines Immediately Prior To Winter Break
The week ending Wednesday, December 21, 2011, paid on Wednesday, December 28, 2011:
—Timesheets will be available on Tuesday, December 20, 2011.
—Time Input/Approval is due by 3 p.m. on Thursday, December 22, 2011.
—Online RAPs are due by 5 p.m. on Thursday, December 22, 2011.
Weekly Payroll Deadlines During Winter Break
The week ending Wednesday, December 28, 2011, paid on Wednesday, January 4, 2012:
—Timesheets will be available on Monday, December 26, 2011.
—Time Input/Approval is due by 3 p.m. on Friday, December 30, 2011.
—Online RAPs are due by 5 p.m. on Friday, December 30, 2011.
Any department's time input that is not approved by the deadline will be approved by the Payroll Office. Employees will be paid (or not paid) based upon the time in the system at the deadline. Any adjustments or corrections will have to be submitted by the employing department on a RAP for payment in the following pay period. There will be no special checks processed.
|
18 |
19 |
20 Time Input Begins |
21 Weekly Pay Day |
22 Time Input/ Approval due by 3pm, Online RAPs due by 5pm |
23
|
24 |
|
25 |
26 HOLIDAY Code 070 Time Input Begins |
27 HOLIDAY Code 070 Time Input Available |
28 HOLIDAY Code 070 Time Input Available Weekly Pay Day |
29 GREEN DAY Code 435 Time Input Available
|
30 GREEN DAY Code 435 Time Input/ Approval due by 3pm, Online RAPs due by 5pm Semi Pay Day |
31 |
If an employee works on a "Green Day" (435), the hours worked should be coded as Regular (010) time. If the employee works less than his/her normally scheduled hours, the hours not worked should remain coded as "Green Day" (435). For any time worked on a "Green Day" (435), an employee will be given an equal amount of paid time off to be used prior to July 1, 2012. This time, when used, should be coded as "Green Day" (435)..
PAYROLL FREQUENTLY ASKED QUESTIONS
· If I do not have direct deposit, how will I get my paycheck on Dec. 28 or 30?
Paychecks will be mailed to your permanent address. You can verify your permanent address is accurate by going to MySlice under Personal Services, View/Update Addresses. Any changes must be made by Dec. 22, 2011.
· Where can I sign up for direct deposit?
Log onto https://myslice.syr.edu and select “View/Update My Direct Deposit” to enter your information.
· Why might I not receive a paycheck at my home by Dec. 28 or 30?
Several reasons could result in you not receiving your paper paycheck on or before December 28 or 30. Your permanent address in MySlice has to be correct as of December 22, 2011. For example, if you have moved and not changed the address, the paper paycheck will be delivered to the address per MySlice and either forwarded to your new address (if you have filed a change of address form with the U.S. Postal Service) or it will be returned to Payroll. Either case will result in potentially significant delays in your receipt of your paper paycheck.
· What happens if my permanent address is incorrect in MySlice?
Since paper paychecks will be delivered by the U.S. Postal Service, Syracuse University cannot control, track, or locate your paycheck once mailed. If you have filed a change of address form with the U.S. Postal Service to forward your mail, delivery of your paycheck will be delayed. If no such form has been filed, the paper paycheck will be returned to Payroll. Either case will result in potentially significant delays in your receipt of your paper paycheck.
· How do I change my permanent address?
Log onto https://myslice.syr.edu and select “View/Update Addresses” under Personal Services.
· If I receive my paper paycheck before Dec. 28 or 30, can I cash/deposit it?
No. Paychecks will be dated Dec. 28 or 30, 2011, and will not be valid prior to that date.
· What happens if I don’t receive my paper paycheck?
If you have not received your paycheck by Dec. 30, 2011, you can call Payroll at (315) 443-4042, option 2, and leave a message with the following information:
·Indicate that you did not receive your paycheck,
·Give your name and SUID number,
·Give the name of the University department which you were expecting pay from,
·Provide a non-work telephone number where you can be reached, and your work number.
Messages left at this number will be reviewed at various times during the day, and your call will be returned as soon as possible.
· If my departmental administrator didn’t input and approve the payroll by the deadline, can I get a special check for my pay?
No special checks will be issued during Winter Break. Departmental administrators are responsible to ensure time is input and approved by the deadlines.
Printing services will be provided on a reduced basis. Arrangements for service can be requested by contacting Word Processing, Bulk Distribution, and Printing Services at 443-2240.
The Department of Public Safety (DPS) will remain open 24/7 during the Winter Break. For emergencies or assistance, call 443-2224.
Marshall Square Mall Fitness Center Hours of Operation
Closed: Saturday, Dec. 24, and Sunday, Dec. 25.
Open:
• Monday, Dec. 26, from 12 p.m.–4 p.m.
• Tuesday, Dec. 27, from 10 a.m.–6 p.m.
• Wednesday, Dec. 28, from 10 a.m.–6 p.m.
• Thursday, Dec. 29, from 10 a.m.–6 p.m.
• Friday, Dec. 30, from 10 a.m.–6 p.m.
• Closed Saturday, Dec. 31, and Sunday, Jan 1.
• Monday, Jan. 2, from 12 p.m.–4 p.m.
Archbold/Flanagan Recreation Facilities Hours of Operation
Closed Saturday, Dec 24–Sunday, Jan 1.
Open:
Sunday, Jan. 2, from noon–4 p.m.
Registrar’s Office is closed during the Winter Break.
Online grading will continue through the deadline of Dec. 28. For assistance with grading questions, please visit http://registrar.syr.edu/staff/finalgradeinfo/index.html.
Transcript requests received during this week will be processed in the order in which they were received, beginning on Jan. 3, 2012, when the office reopens.
RESEARCH INTEGRITY AND PROTECTIONS, OFFICE OF
Facility technicians will report to work every day during the Winter Break, December 24-January 3, to carry out required daily tasks in the facility.
For emergencies or assistance, call Public Safety at 443-2224.
Normal snow clearing activities will take place. If assistance is needed, call 443-1234.
The Office of Sponsored Programs (OSP) will have limited staff checking email during the Winter Break/Green Days period. OSP can be contacted at ospoff@syr.edu or Stuart Taub can be contacted directly at staub@syr.edu.
Submission of applications with deadlines during the Winter Break/Green Days period should be coordinated with OSP staff in advance of the break to ensure timely review and authorization.
STEAM STATION/CHILLED WATER PLANT
The Steam Station is staffed 24/7. Please contact the control room at 443-5105 for any steam- or chilled water-related problems.
STUDENT CENTERS AND PROGRAMMING SERVICES
Goldstein Student Center
Closed during the Winter Break.
Hildegarde and J. Myer Schine Student Center
Closed during the Winter Break.
SU Abroad is closed during the Winter Break. The general voicemail (800-235-3472 or 315-443-3471) and e-mail (suabroad@syr.edu) will be checked regularly; urgent calls and pressing inquiries will be returned as soon as possible. Questions related to a group flight should be directed to Advantage Travel at 315-471-2222. For more information, visit the SU Abroad website (http://suabroad.syr.edu).
TREASURER'S OFFICE (621 Skytop)
The Treasurer's Office at 621 Skytop will be closed. Critical functions will continue to be performed, including security gift processing, bank transfers and electronic payments. Staff will be available to handle any issues relating to University procurement or credit cards by phone at 443-1957 or by email at djdipino@syr.edu. For questions related to Treasurer's Office functions, please call 443-2474 or contact us by e-mail at treasoff@syr.edu. Any requests for the Treasurer's Office of an urgent nature should be directed to Scott Kemp at 391-7293.